The University and Board of Regents Secretary is appointed by the Board of Regents to serve as the official custodian of the records of the Board and of the University. Aside from safe keeping, the Secretary is responsible for issuing notices of regular and special meetings of the Board. The Secretary shall, among others, keep all the records and minutes of the proceedings of the Governing Board and shall communicate to the Chairperson, Vice-Chairperson, and members of the Board of Regents notice of all regular meetings, special sessions, and other undertakings. The President of the university must ensure, through the Board Secretary, the preparation and distribution of the agenda folders for all members of the Governing Board a day prior the scheduled session.